Keep It Short – Sample Email Body when sending Resume/CV
So you are emailing a resume with an attachment. Let them know that you attached the resume in subject line.
Resume Subject line Speaks it all
Sample Subject Line :
Applying for UI Developer – Job Code – 17XX23 – Resume Attached
Remember a recruiter has to recruit for several job openings at once. They use several hiring mediums. So include the JOB CODE if you found one. It will be found on the ad you seen on linkedIn or any Job sites.
Also look for who posted the ad at the bottom, sometimes there will be a name, or something like Talent Acquisition Team
Address with that name in your email.
Hi Talent Acquisition Team,
Usually there will be a name at the bottom, address with that name.
Include a Phone Number with Country Code
You should include a phone number with your country code, with good formatting.
+91 993 923 1923
Because mail clients such as Gmail, Yahoo are intelligent enough to detect this phone numbers, so when clicked on mobile devices, it will launch dialer on mobile devices.
Include a Direct Call QR Code in Email Body
Create a QR code for your mobile number, attach it in your mail body such as shown above. So the recipient can just scan the QR code to call you. There are plenty of online services that can do this. Sample below generated through
Choose Attachment Type
You are sending your resume as an attachment,
Cons of Sending attachment in docx.
The recipient system should have same version of microsoft word you used to create your resume, else formatting looks different.
Some older versions of word will not even open .docx file.
So it’s safe to send in PDF, whatever you see in the file is what recruiters see for sure 100%. No software needed too. All browsers has builtin plugin nowadays to open PDF (but not docx). So possibility of your resume to open in recipient system is 100% in the same formatting.
However, if the recipient system is behind multiple proxy setting, files above certain size, certain type will get filtered and they will not even get your attachment or email in the first place.
So it’s always safe to send a online version of resume with the attachment. Include only https link. (Non https links in email will endup in spam)
You can create online version of resumes with ResponsiveCV . COM which gives you a secure short link for you instantly after you create a resume. Also you’ll get a mobile version of your resume and QR code that directs to it.
Staring to create resumes with Responsive CV . COM is so simple, If you have a LinkedIn profile you can convert it into a resume in seconds.
So now you composed an awesome email, you know the best time to send it ?
Best time to email a resume.
Monday morning 5AM – 7AM.
Remember: Last In to the mailbox – First to be seen by recipient.
If you send an email Friday night and expect a call by weekend, may be you are out of luck.
In 2 days multiple mails will have come to the persons mail box, when the person opens mail box monday morning your email will be 30+ in the list and it may get lost in the crowd.
Alternatively, how about you sent 7AM in the morning ?
The recruiter will see your mail first when he logs in, possibility of getting a response is very high.
Also Read for more tips